Scheduling

A meeting type is a reusable public booking link with its own duration, timing rules, location, and guest form.

Create a meeting type

Open Meeting types, then select New meeting type. Configure:

Title — shown to guests and used as the calendar event summary.
URL slug — the final segment of the public booking URL.
Duration — how long the confirmed meeting lasts.
After buffer — reserved recovery or preparation time.
Minimum notice — prevents last-minute bookings.
Booking window — limits how far into the future guests can navigate.
Description — explains what the meeting is for.

After creation, Aroundtime opens the dedicated booking-form editor. Meeting creation, form editing, availability, and calendar settings remain separate pages so each workflow stays focused.

Advanced meeting controls

Open a meeting type to configure:

Host approval before confirmation.
Rolling booking limits, slot intervals, and guest-selectable durations.
Daily, weekly, or monthly recurring series.
Group capacity with a seat count per booking.
A private tokenized URL that is not accessible from the public slug alone.
A named availability schedule and writable destination calendar.
A minimum reschedule-notice deadline.
An HTTPS redirect after a successful booking.

Use Duplicate meeting type to copy the full configuration to a new title and slug.

Public booking page

The booking page shows:

Host and meeting details.
A six-week calendar with available dates highlighted.
Times for the selected date in the guest’s timezone.
The configured guest form.
A confirmation view after booking succeeds.

Unavailable dates are disabled. Month navigation respects the meeting type’s booking window.

Confirmation behavior

When a guest confirms:

Aroundtime reserves the slot atomically.
A Google Calendar event is created when a writable integration is available.
A Google Meet link is added for video meetings.
The guest receives a branded confirmation email.
Custom booking-form responses are stored and added to the event description.

Approval-required bookings remain pending and do not create a calendar event until the host approves them.

Manage booking lifecycle

Hosts manage upcoming, pending, past, and cancelled bookings under Bookings. Available actions include approval, rejection, cancellation, rescheduling, and marking a past confirmed booking as a no-show.

Guests receive a tokenized management link in their confirmation email. They can cancel or reschedule until the meeting type’s reschedule deadline. Every state transition updates the connected calendar, sends a lifecycle email, and emits the corresponding webhook event.

Booking links follow this format:

https://aroundtime.co/book/{user-scheduling-slug}/{meeting-type-slug}

The user scheduling slug is independent from authentication. The meeting type and resulting bookings still belong to an organization for authorization and billing.

Use the Open booking page action from the Meeting types list to test or copy the link.